AE Blog - Risk Management Tip
Having a clear record of who attended meetings is a vital part of the documentation process. Preparation of the Sign-In Sheet prior to the meeting accomplishes several benefits;
- attendee presence will be documented
- avoidance of the needless distraction of someone scrambling to start circulation of a blank piece of paper to record the attendees after the meeting is underway
- establishes a desirable atmosphere that good preparation for the meeting has occurred
Those that attend telephonically should be identified as such on the Sign-in Sheet. For meetings that are frequently attended by the same people, their name and contact information can be pre-printed on the Sign-In Sheet, provided that a column next to each name is available for the attendee to initial indicating his/her attendance. Towards the end of the meeting, the leader should offer an opportunity for anyone having not signed the sign-In Sheet to do so.
At the end of the meeting, the Sign-In Sheet should be reproduced and distributed to all attendees so that they can immediately begin communicating with each other.
Please contact John Lowe, Lowe Consulting, LLC to request samples of the sign-in sheets he uses. To learn more about the services provided by Lowe Consulting, LLC, please visit his website. For new customers John also has an Introductory Offer at the Hall and Company website.