An AssuredPartners Company
Hall & Company
  • Home
  • Insurance Services
    • Professional Liability Insurance
    • Property Casualty Insurance
    • Cyber Liability
  • Client Services
    • Get a Quote
    • Client Portal
    • Applications
    • Testimonials
    • Certificates
    • Pay Online
    • Claims
  • Resources
    • Professional Liability Insurance Resources
    • Risk Management Library
    • Hall & Company Publications
    • Attorney Directory
    • Trade Associations Directory
    • Carrier Directory
    • Video Library
    • Webinars
  • AE Blog
  • About
  • Contact
(360) 598-3700

AE Blog - Risk Management Topic – Bidding Process

A significant business risk can occur when a design professional accepts responsibility for managing the bidding process. If done improperly, the process can result in a protest by one or more of the bidders, requiring a rebid. The client will likely expect that the design professional will undertake the rebidding process without cost to the client.
Here are some thoughts on carrying out a successful bidding process that minimizes the risk of a protest:

  • In the Instructions to Bidders, identify the person to whom questions during bidding are to be asked – Include contact information – FAX No. and e-mail address. State that no questions will be answered verbally. Provide a cut-off date for questions.
  • When providing written response to questions, repeat the question exactly as submitted without any editing.
  • Provide written answers to questions to all bidders at the same time. This is usually done by posting the answers to the Owner’s website.
  • Answers that revise quantities, schedule, specifications, drawings, or bid date usually require an Addendum. State whether an Addendum will be issued in connection with the answer.
  • Allow enough time for bidders to adjust bids based on answered questions. If questions are received too late, consider issuing an Addendum revising the bid date to provide additional time.
  • Issue a new bid form with each addendum including acknowledgment of having received all addenda.
  • Review the above process with your client prior to advertising for bids.
Reserve time in your calendar for answering bidder’s questions, most of which will occur just before the bid date.
This process may seem excessive, depending on the complexity, size, and common practices of your client. However, having to rebid a project is a huge waste of everyone’s time, energy, and money!
This information has been provided to Hall & Company by John Lowe, President of Lowe Consulting, LLC.
Previous Post | Next Post
  • Posted:May 1, 2012
  • Tags:architect insurance, Architect PLI, Architectural Liability, Architecture PLI, Design Professional, environmental consultant professional liability, errors and omission insurance, hall & co, Risk Management, Risk Management Webinar, surveyors insurance
  • Comments:0

Leave a Comment - Cancel reply

You must be logged in to post a comment.

Search Our Site
Recent Posts
  • We are changing our name to AssuredPartners!
  • 5 Steps to More Effective Risk Management
  • Hall & Company is headed to New Orleans!
  • Opinion of Probable Construction Costs
  • Cyber Security Notification to Office 365 (Outlook) Users
Meta
  • Log in
  • Entries feed
  • Comments feed
  • WordPress.org
Archives
  • August 2020 (1)
  • September 2019 (1)
  • August 2019 (1)
  • July 2019 (1)
  • June 2019 (1)
  • May 2018 (1)
  • April 2018 (1)
  • March 2017 (1)
  • October 2016 (1)
  • September 2016 (3)
  • August 2016 (2)
  • July 2016 (1)
  • June 2016 (1)
  • March 2016 (2)
  • December 2015 (1)
  • November 2015 (1)
  • October 2015 (1)
  • August 2015 (2)
  • June 2015 (1)
  • April 2015 (1)
  • February 2015 (2)
  • January 2015 (1)
  • November 2014 (1)
  • October 2014 (1)
  • September 2014 (8)
  • August 2014 (1)
  • July 2014 (4)
  • June 2014 (5)
  • May 2014 (4)
  • April 2014 (6)
  • March 2014 (6)
  • February 2014 (5)
  • January 2014 (4)
  • December 2013 (6)
  • November 2013 (4)
  • October 2013 (8)
  • September 2013 (3)
  • August 2013 (4)
  • July 2013 (3)
  • April 2013 (4)
  • March 2013 (2)
  • February 2013 (5)
  • January 2013 (4)
  • December 2012 (5)
  • November 2012 (5)
  • October 2012 (5)
  • September 2012 (3)
  • August 2012 (1)
  • July 2012 (5)
  • June 2012 (1)
  • May 2012 (5)
  • April 2012 (3)
  • March 2012 (3)
  • February 2012 (5)
  • January 2012 (3)
  • December 2011 (10)
  • November 2011 (13)
  • October 2011 (6)
  • September 2011 (12)
  • August 2011 (10)
  • July 2011 (7)
  • June 2011 (8)
  • May 2011 (12)
  • April 2011 (10)
  • March 2011 (15)
  • February 2011 (5)
  • January 2011 (4)
  • January 2010 (1)
  • Copyright © 2014 Hall and Company. All Rights Reserved.

Download an Application

–NGWA Program EZApp –

CONTACT US

For information and to submit applications contact:

Linda Colasurdo
Lcolasurdo@hallandcompany.com
(360) 598-3700